TECHNICAL INFORMATION

Description of the stands

Size

Different stand sizes are offered to exhibitors: 4 m² / 6m² / 9m² / 18m²/ 36 m² We offer many options to ensure that every different need and budget of the organizations working for the international solidarity will be met. Please take note that 4m² stands come in a limited number.

Sides

A simple stand has only one side opened to the public (1st picture below). Stands with several open sides are more expensive because they offer better visibility. As it requires different spatial organization, their number is limited.

Basic stand details

• 2,40m high melamine walls
• Fitted carpet floor
• Front sign with the name of the exhibitor and number of the stand
• 1 table and 2 folding chairs
  

Design is left to the exhibitors (boards and posters can be affixed to the walls with Blu-Tack or adhesive tape, it is forbidden to drill holes into the wall).
Decoration shall respect the Fair’s rules and regulations (see end of document).

Extra furniture and options (by request )

An exhaustive list of extra furniture and options will be sent by request and without delay

Electrical Installation on the stands

Lighting

Organizers assume responsibility for general lighting for the Fair. Exhibitors assume responsibility for the lighting of their stand.

Two options are offered to exhibitors:

• One lighting track with a simple electrical panel supporting the lighting for the stand and power supply for extra equipment (computer, projector…);
• One lighting track with multiple electrical panels, which shares lighting with three other stands and, consequently, the cost. Please note that it is strictly forbidden to plug other equipment into the multiple electrical panels.

Electrical equipment plugs

Might you require extra electrical equipment on your stand?
Simple electrical panel (between 3 and 20 Kw) can support normal equipment (except electrical appliances). Each electrical panel can only support electricity for a single stand (fire safety standards), and it is strictly forbidden to plug other equipment into multiple electrical panels. This would leave the Fair at risk of a general power failure.
Price for a single electrical panel includes rent of the equipment, installation and dismantling, and electricity supply during the Fair. Connections and installation of extra equipment are assumed by the exhibitor. Please bring extension cords and multiple plugs if necessary.
The exhibitor should check the power of any equipment he wishes to use to determine which electrical panel he should rent (from 3 to 20 kw).

Cleaning, security and insurance

Cleaning

Organizers assume the cleaning of common areas (aisles, common spaces, entrance, toilets and parking lot). Exhibitors shall assume the cleaning of stands.

Security

Organizers assume responsibility for general security of the Fair during set up, running, and dismantling of the event. Please note that is it difficult to ensure strict control of entries during set up and dismantling. Exhibitors are asked to be particularly vigilant.
During opening hours of the Fair, exhibitors are asked to present an entrance badge: exhibitors’ badges are given during set up.

Insurance

Organizers provide the exhibitors with civil liability but cannot be held responsible for theft or damages that may occur during set up, dismantling, exposition, or Exhibitors’ Evening.
Exhibitors must purchase their own exposition insurance in order to insure their equipment. In order to avoid potential theft, it is forbidden to receive visitors at stands after 19:00, and we recommend exhibitors with a cash register remain vigilant.

Inscriptions

Our discounts:

• Discount 1 : 10% off for any registration before December 15, 2011
• Discount 2: 5% off for exhibitors of the 2010 Fair
• Discount 3: 15% off for partner organizations

(Discounts can be combined)

Schedule:

Deadline for registration: May 7, 2012
Please return the completed form, together with the Rental Agreement, and the paycheck to: Salon des Solidarités c/o Humanis – 7 rue du Héron – 67300 Schiltigheim. The following information is confidential. It ensures that organizers know the exhibitors. Only the fields marked with an asterisk will be published in our communication media (Fair Guide, Website, posters, etc.).
For more information, please contact :
Hind Gouich – Exhibitors relationship officer
Salon des Solidarités c/o Humanis
7, rue du Héron 67300 SCHILTIGHEIM
exposant@salondessolidarites.org

Rates

Details on exhibitors rates can be find on the Application form (P.13).

Rent for a basic stand from June 1-3, 2012 includes the following:

• 100 invitations (unit value 5€)
• Voucher “1 ticket purchased = 1 ticket free” to publish in your newsletters or publications.
• 2 ‘Exhibitors’ badges (please inform us of the number of extra badges required)
• 1 pass for the Breakfast “Contact’thé”
• Personal section on the website www.salondessolidarites.org
• Presentation of your organization in the Fair Guide
• Free entrance to the Pro Area and Press Area
• Free entrance to the Job Area (on registration)
• Opportunity to take part in the events (on registration)

Communication

Our communication media will be at your disposal during your stay at the Solidarity Fair

• Press releases and reviews
• Poster campaign in Paris
• Leaflet campaign on a national level
• Partnerships with local and national radios
• “The Guide to the fair,” including an exhaustive list of exhibitors, is offered to each visitor
• A well-visited website: 50,000 visitors in 2010 and our newsletter (Glob’Note) sent to 18,000 members.
• Large publication of the event on social networks (Facebook, Twitter, LinkedIn, Viadeo…)
• Publication of your RSS feeds on the website: www.salondessolidarites.org