General Rules and Regulations for the Solidarity Fair 2012

General Rules and Regulations in French shall be the authoritative text.

GENERAL PROVISIONS

The “Salon des Solidarités 2012” is a Fair held in the Parc des Expositions, Porte de Versailles, Paris, and open to French or foreign organizations working in the international solidarity sector. It will be held on June 1, 2, and 3, 2012. Topics are: humanitarian aid, development, cooperation, fair-trade, innovations, volunteering, and expatriation sectors. The Salon des Solidarités is co-organized by ASAH and HUMANIS through the collegial association “Salon des Solidarities” located at 181 Avenue Daumesnil 75012 Paris. Decree n°2006-1386 of the 11/15/2006 on smoking bans in public spaces applies to this event.

PLACES, DATES ET HOURS OF EXPOSITION

Place:

Parc des Expositions, Porte de Versailles, Paris- hall 2.2
1 Place de la Porte de Versailles, 75015 Paris

Set up:

• June 1, 2010 from 7:00 a.m. to 10:00 a.m.

Open to exhibitors, press and elected representatives:

• June 1, 2010 from 10:00 a.m. to 2:00 p.m.;

Open to the public:

• June 1, 2010 from 2:00 p.m. to 7:00 p.m.,
• June 2, from 10:00 a.m. to 7:00 p.m.,
• June 3 from 2:00p.m. to 7:00 p.m.,

Dismantling:

• June 3 from 7:00 p.m. to midnight.

CONDITIONS FOR PARTICIPATION

By signing the registration form, the exhibitor and his/her associates or representatives agree to comply with the all regulations and requirements mentioned here and the general organization requirements. Furthermore, they acknowledge and will comply without restriction with all requirements published by Société Viparis of the Parc Expo; Porte de Versailles, Paris.

ADMISSION

Organizers retain all capacity to accept admissions and allocate stands. Their decision is final and needs not be justified in any way.

REGISTRATION

Registration forms for the “Salon des Solidarités” must be sent to: Association Salon des Solidarités c/o Association Humanis – 7, rue du Héron – 67300 Schiltigheim
It must include:

• The Registration Form duly completed
• The Rental Agreement duly completed and signed
• Payment by check or transfer payable to “Salon des Solidarités” for the total cost of all services ordered.
  

Organizers will confirm the registration by mail which will include an assigned number of exhibitor. Contract becomes effective on reception of the assigned number of exhibitor.
Registration opens on September 30, 2011.
Payment is due after conclusion of the contract.
Without prejudice to the law, organizers can cancel the contract:

• In case of payment default by the exhibitor,
• If the exhibitor doesn’t respect the aforementioned rules and regulations.

INFORMATIONS GIVEN

Exhibitor must inform the organizers of any factor or event that may occur after registration that might warrant reexamination of said registration. In this context, the organizers reserve the right to ask for further information, at any moment, and if appropriate, to revoke a decision of admission made on misleading or incorrect information, or information that has become incorrect. In this context, payment cannot be reimbursed. Rights resulting from the registration are personal and non transferrable. Successful registration does not imply any right of admission to a later event.

THIRD PARTY PARTICIPATION

Free or not free promotion or publicity of any kind in any form is strictly forbidden for non-exhibiting organizations.

CATERING

Only organizers are entitled to sell catering services (reception, cocktails, caterer ) and consumables.

STANDS

The Salon des Solidarités provides stands with variable surfaces to exhibitors. Organizers set up the layout of the event and allocate the stands. The allocation is conducted under three criteria:

• Classification of the organizations into sectors (projects/resources/providers), for a better understanding by the public of the diversity of the international solidarity participants;
• Implementation of other events areas at the Fair;
• Equipment limitations of a number of stands (lighting, etc.).

The exhibitor can inform the organizers of which organizations he would prefer to have as neighboring stands. Organizers reserve the right to change, at any time they deem necessary and in the interest of the event, the disposition and allocation of the surfaces. In the case of an exhibitor’s allocated space not being available for any reason not attributable to the organizers, the exhibitor has right to ask for reimbursement of the price of the rent for the stand, minus damages.

LAYOUT AND RUNNING OF THE STAND

Exhibitors shall, prior to occupancy of a stand, be aware of the location of the different safety installations near the stand. They shall take, during occupancy of the stand, all necessary measures to ensure that fire hoses and hydrants stay permanently available. Penalties are to be imposed for any abusive use of safety equipment.
Exhibitor is responsible for his stand and his equipment: organizers will not be liable for any actual theft or damage of the stands during hours open to the public.
For safety and health reasons, animals are not allowed in the exhibition hall.
Electrical sockets and electricity consumption on individual stands are to be ordered on the renting contract. Organizers are allowed to control the installations.
Exhibitors shall remain responsible for any rented equipment. Exhibitors shall assume the cleaning of the stands.
No stand shall be dismantled or emptied before the end of the Fair (Sunday, June 8, at 7:00 p.m.).

INTELLECTUAL AND OTHER RIGHTS

Exhibitors shall take, prior to the event, all measures regarding protection of intellectual equipment, products, or services that they will present (patents, brands, models) in accordance with all applicable legal provisions. Organizers assume no responsibility in case of dispute with another exhibitor or visitor. Exhibitors shall deal directly with the SACEM for any music broadcasting and/or use during the event, even for simple performances of audio material. Organizers assume no responsibility on this matter. Unacceptable goods can be removed by the organizers at exhibitor’s expense.

INSURANCE

Organizers provide civil liability for any damage on public spaces (aisles, event areas, etc.). This insurance does not cover exhibitors or their stands. Exhibitors must purchase their own exposition insurance covering theft, fire, and water damages.
Damages, thefts and disasters shall be immediately reported to the Police department, to the insurance company, and to the organizers. Organizers are not liable for any damage or loss.

BILLING AND PAYMENT CONDITIONS

Reception of the registration form, renting contract and check firmly commits the exhibitor to the organizers. Payment shall be made by check payable to “Salon des Solidarités” and sent to this address: Salon des Solidarités c/o Association Humanis – 23, rue Wodli – 67000 Strasbourg.
No deposit will be accepted: payment must cover the whole amount plus VAT for the services provided. An invoice, confirming reception of payment, will be sent to exhibitors once their registration is approved. Potential claims regarding this invoice must be sent by mail in the month following reception of the invoice.

CANCELLATION

Any cancellation request must be sent to “Salon des Solidarité” by registered letter with acknowledgement of receipt. In case of withdrawal after final allocation of stand(s), the whole rent is due by the exhibitor. However, in the case of a stand being reattributed, only 50% of the rent will be charged for administrative expenses. In case of non-compliance with clauses and conditions of the contract regarding the payment, organizers are entitled to cancel the contract with immediate effect. In this case, no amount shall be reimbursed.

PARKING AND DELIVERY AREAS

Maximal speed allowed inside Viparis premises is 20km/h.
Parking is not allowed, even for brief periods of time, outside of parking areas and car parks. Caravans and mobile homes are not allowed on the site. Parking is forbidden on fire routes or security services routes.
While open to the public, parking and loading/unloading are not allowed around the buildings nor on safety zones.
Vehicles failing to comply shall be removed without notice and brought to an appropriate area. Costs of removal of the vehicle shall be paid by the offender and are to be paid before reclamation of the vehicle.
Organizers and Viparis are not liable for any theft or damages of any kind caused to the parked vehicles or for any material or physical accident during parking.

OTHER CLAUSES

RESERVATIONS AND CHANGES IN THE SCHEDULE

In case of unforeseen events not attributable to the organizers, they are allowed to:

• Cancel the Fair. In this case the amounts paid by the exhibitors will be reimbursed.
• Reduce or extend the length of the Fair. In this case, exhibitors shall not be able to claim for a modification of the contract allowing them to ask for a reduction of the participation costs.

OWNER'S RIGHTS

Organizers exercise the right of owners in the entire exhibition area during set up, dismantling and throughout the event.

EXTINCTIVE PRESCRIPTION

Claims from exhibitors to organizers expire 3 months after the Fair. Limitation delay begins from the end of the month in which the closing day of the Fair falls.

CONTRACTUAL DOCUMENTS

Only documents in the French language, and in particular these rules and regulations, shall be authoritative. Translations are given as a guide only.

RELEVANT COURTS AND PLACES

For all mutual legal obligations, all relevant courts and places shall be those in Paris, or, if the organizers so choose, the exhibitor’s headquarters. French law is applicable.